Checklist to Improve New Employee On-boarding Process

What should the employee on-boarding process be like? Do you know about all the criticalities involved in this process? Let us take you to a complete tour of the necessary points to keep in mind while boarding the new employees. 

Employee on-boarding is one of the most important and crucial processes in any company. Human resource personnel is the one who takes care of the entire on-boarding process from recruitment until the employee is completely settled in the organization.  

Importance of Checklists

In general, checklists help us to remember all of the important dates, event workflow or even help during on-boarding a new employee in the organization. Many companies face challenges when the new employee joins and that’s where an employee on-boarding checklist comes into play.  

An employee’s stability is somewhat dependent on his/ her on-boarding process – if they are not being properly introduced about the ins and outs of the company, chances are very less that they will stick to the company for a longer time. So, a checklist to keep all things aligned should be handy and followed by the human resource personnel so that nothing remains missing.  

When on-boarding a new employee, HR personnel receive many instructions to organize the on-boarding process well. Although, it sometimes becomes a perplexing task to keep a note of each step, hence, the checklist ensures that no step is missed. 

Improve Employee On-boarding Process

Let us give you an overview of what steps you can follow to improve the employee on-boarding process and make it streamlined and simpler.   

Before the first day:

1. Prepare documentation – Take print outs and prepare all the documents to be signed by the applicant. 
2. Ready-to-sit workstation – Workstation should be completely ready and tidy. 
3. Functional computer system/ Laptop – The system should be in good condition and ensure that the internet is working.
4. Access to official tools – The IT department should be informed to make the official email of a new employee, and the punch card for attendance, access to official accounts, official numbers, et cetera.  

On the first day:

1. Welcome to the organization – Receive the person very humbly and offer him/ her a specific place to sit and relax. 
2. Documentation process – Give the new employee the required documents to sign and give him/ her the signed copies to keep as a record. 
3. Meet & greet with the teams – Introduce the new employee with the team members and all the people in other departments. 
4. A quick office tour – Let the employee take on an office tour and tell them about the specific areas of the company premises, for example, pantry, restroom, meeting room, lunchroom, and other major areas if any. 
5. Assign the mentor – Then, assign the mentor to the new employee and let them discuss the job duties. 
6. Organize lunch – Ask for lunch and also, accompany the new employee for lunch on the first day. 
7. Allow to observe company culture – Let them see the office culture and ask the questions if they have. 
8. Tell them the official duties – Handover the list of responsibilities or let them talk to their immediate manager about the KRA’s (Key Responsibility Areas). 
9. Sign off – Tell them the office timings, and give them a very friendly sign off for the day. 

To achieve all the aforementioned steps successfully, an organization needs to train their employees. So that, the on-boarding process gets effective and satisfying for the new joinees. With LocalMasters’ training solution you will get all sorts of assistance – be it a network of instructors or an all-in-all engaging platform to manage the activities. To know more feel free to contact.